Chief Administrative Officer
The Canadian Center for Vaccinology (CCfV) located in the IWK Health Centre in Halifax, is a collaboration of Dalhousie University, the IWK Health Centre, and Nova Scotia Health Authority. The Center is a dynamic multi-disciplinary research hub focused on vaccine research in discovery, evaluation, and policy, programs, and implementation.
CCfV was established to develop, implement, and evaluate vaccine technologies and vaccines for infectious diseases that have a significant impact on Canadian and global health and to train experts in these critical and evolving fields. As the largest vaccine research organization of its kind in Canada, the Center produces independent academic research and collaborates with a wide array of stakeholders regionally, nationally, and internationally, including other research centers, public health organizations, industry, and government.
CCfV is currently seeking a Chief Administrative Officer (CAO). The Chief Administrative Officer (CAO) reports to the Center Director and directs, administers, and coordinates the internal operational activities of the Center in accordance with policies, goals, and objectives established by the Director, Deputy Director, and Associate Directors (together, “The Executive”). The CAO is responsible for planning, implementing, evaluating and continuously improving the operational functions at the Center.
The CAO is responsible for the overall performance of the Center, including overseeing the facilitation of contracts, directing financial reporting and budgeting, creating strategic plans, providing business analyses and executive reports, developing and implementing and effective system of workforce management, and developing and overseeing a strategic communications strategy.
- Act as a main representative for the Center, along with the Executive, in new initiatives and projects
- Interact with sponsors, government, institutions, and other agencies, members of the research community, and organizations in representing the interests of CCfV
- Direct contracting for the Center, including government, industry, multi-site, and other agreements
- Lead the development and preparation of short-term and long-range organization and project plans based upon broad Center goals and objectives
- Lead the performance management process that measures and evaluates progress against goals of the Center
- Appraise the performance of all CCfV management staff, and oversee the performance appraisal of all staff by management staff, in consultation with the Director
- Appraise and evaluate the results of overall operations regularly and systematically,
- Coordinate the annual operations plan and budget
- Direct financial and administrative staff in the development of budgets, financial reports, and other required reporting documentation
- Oversee the performance of the Center’s multi-site research networks, including governance, communications, contracting and budgeting, and progress reporting
- Direct staff in the development of communications strategies to support CCfV governance, public relations, recruitment, and other internal and external communications requirements
- Direct the development and establishment of adequate and equitable personnel policies throughout the organization, including compensation and performance management policies, ensuring that policies align with collaborating institutions, and consult where necessary (Dalhousie, IWK, NSHA)
- Act as a direct supervisor to the functional Managers/Coordinators (Field, Laboratory, Data, Finance, Communications, Project Management)
- Directly oversee the Administrative staff of the Center
Skills, Knowledge, Education and Experience:
- Excellent interpersonal skills and the ability to work collaboratively
- Excellent verbal and written communication skills including producing technical and strategic reports, recommendations, and presentations for internal and external audiences
- Extremely detail oriented and with a strategic mindset and strong business acumen
- Ability to work as a leader and team member and communicate to staff at all levels
- Understanding of and familiarity with finance and accounting principles
- Understanding of and familiarity with federal and provincial labour regulations and human resources management principles
- Must be organized and able to constantly prioritize and handle a multitude of tasks
- Ability to work under pressure and deliver within tight deadlines
- Self-motivated and able to work independently
- Ability to quickly establish credibility with multiple audiences and articulate clearly within tight deadlines
- Exhibits initiative and creativity when approaching challenges
- Minimum Bachelor’s degree in a related field, preferably Business Administration, plus 10 years progressive management experience. Master’s Degree is an asset.
- Thorough understanding of finance, systems, and HR; broad experience with a range of business functions and systems, including strategic planning, budgeting, business analysis, finance, information systems, human resources, and communications
- Demonstrated track record of results in exceeding goals and applying sound business principles
- Experience leading teams, including virtual and multi-site teams
Status: 37.5 hours per week
Pay Scale: $90,000 – $115,000 including a competitive benefit package
Duration: 1 year term with possibility of renewal
Deadline for application: February 16, 2019
How to Apply
Interested parties should forward a cover letter and current CV to:
Name: Barbara Sweeney
Title: Human Resources
Email address: Barbara.firstname.lastname@example.org
We thank all applicants, however, only candidates selected for an interview will be contacted.