Employment Opportunities

Administrative Communications Assistant

Administrative Communications Assistant (referred to hereafter as “Assistant”)

Job Purpose:
The Assistant provides administrative and communications support to the Administrative Coordinator and CCfV/the Canadian Immunization Research Network as needed.

The Assistant will perform a wide range of duties including some or all of the following: report writing, publications database creation and maintenance, website content, and assisting with the planning and execution of special events/conferences. The Assistant will also be responsible for various committee support and other program support functions as needed.



  • Responsible for maintaining publications database for all CIRN Networks and CCfV Investigators
  • Various committee/research group support
  • Schedule meetings, prepare meeting documents, and take minutes
  • Preparing various written communication including annual reports, newsletters, and presentations as needed
  • Coordination of special events/conference planning
  • Assisting Research Coordinators and Investigators with study recruitment and media relations
  • Supporting CIRN Trainee program, Education Committee, and CCfV Education Series
  • Implementing strategic initiatives as outlined in the CCfV Communications Plan

Skills, Knowledge, Education and Experience:

  • Able to establish and maintain positive working relationships with others, both internally and externally
  • Ability to produce high quality written work (reports, special projects, correspondence)
  • Excellent communication and interpersonal skills; able to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
  • Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance Center effectiveness
  • Demonstrate a high level of time management and decision-making skills in regards to setting priorities based on deadlines (both internal and external)
  • Demonstrate the ability to show initiative and proactively address responsibilities; highly motivated
  • Organization skills and planning, including developing a work schedule, monitoring progress towards goals, and tracking details, data, information and activities
  • Project management experience in a research or academic setting

Minimum Qualifications:

  • Bachelor’s degree education or equivalent diploma in Administration, English, Public Relations/Communications or a related field.
  • 3+ years of relevant experience within a university, hospital, or comparable institution
  • Experience in a non-profit/research setting strongly preferred
  • Excellent time management skills and experience
  • Excellent oral and written communication skills
  • Strong interpersonal skills
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Access, MS Project) Adobe Acrobat, WordPress, Campaign Monitor and social media platforms

Salary: $45,604 – $52,266 per annum, commensurate with experience.

If you are interested in this position, please email your cover letter and resume as one PDF document to allison.young@iwk.nshealth.ca.