Administrative Communications Assistant
Administrative Communications Assistant (referred to hereafter as “Assistant”)
The Assistant provides administrative and communications support to the Administrative Coordinator and CCfV/the Canadian Immunization Research Network as needed.
The Assistant will perform a wide range of duties including some or all of the following: report writing, publications database creation and maintenance, website content, and assisting with the planning and execution of special events/conferences. The Assistant will also be responsible for various committee support and other program support functions as needed.
- Responsible for maintaining publications database for all CIRN Networks and CCfV Investigators
- Various committee/research group support
- Schedule meetings, prepare meeting documents, and take minutes
- Preparing various written communication including annual reports, newsletters, and presentations as needed
- Coordination of special events/conference planning
- Assisting Research Coordinators and Investigators with study recruitment and media relations
- Supporting CIRN Trainee program, Education Committee, and CCfV Education Series
- Implementing strategic initiatives as outlined in the CCfV Communications Plan
Skills, Knowledge, Education and Experience:
- Able to establish and maintain positive working relationships with others, both internally and externally
- Ability to produce high quality written work (reports, special projects, correspondence)
- Excellent communication and interpersonal skills; able to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
- Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance Center effectiveness
- Demonstrate a high level of time management and decision-making skills in regards to setting priorities based on deadlines (both internal and external)
- Demonstrate the ability to show initiative and proactively address responsibilities; highly motivated
- Organization skills and planning, including developing a work schedule, monitoring progress towards goals, and tracking details, data, information and activities
- Project management experience in a research or academic setting
- Bachelor’s degree education or equivalent diploma in Administration, English, Public Relations/Communications or a related field.
- 3+ years of relevant experience within a university, hospital, or comparable institution
- Experience in a non-profit/research setting strongly preferred
- Excellent time management skills and experience
- Excellent oral and written communication skills
- Strong interpersonal skills
- Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Access, MS Project) Adobe Acrobat, WordPress, Campaign Monitor and social media platforms
Salary: $45,604 – $52,266 per annum, commensurate with experience.
If you are interested in this position, please email your cover letter and resume as one PDF document to firstname.lastname@example.org.